The organisers are busy bringing WordCamp Sydney to life.
Here’s a sneak peek of what’s currently happening.
Sponsors
Mark has dealt with sponsors since we announced WordCamp Sydney on April 16th. That’s a six-month marathon spent calling, emailing, collecting information, coordinating logistics, dealing with corporate payment systems, blogging and posting to socials.
Speakers
Jo is busy managing speakers. Vetting applications, selecting speakers (with help from Dee and others), emailing, calling, collecting info and bio, managing questions, keeping them informed, creating personalised social tiles and finding new last-minute stand-ins.
Schedule
Dee manages our schedule and coordinates with Jo, ensuring a diversity of speakers and topics, dealing with conflicts and speakers’ requests for days and time slots, and ensuring the overall delivery of WordCamp Sydney is the best it can be to meet our attendees’ expectations.
Budget
Jordan is keeping both eyes on the budget sheet 👀ensuring that our sponsor-given dollarbucks are spent well and that we’re maintaining positive cash flow. He’s invoicing, paying bills and reconciling bank transactions. After the event, Jordan will prepare a budget sheet we can share publicly on the website for transparency so you can see what was spent and where.
Volunteers & Safety
Belinda is collecting volunteer applications and assigning them tasks in our volunteer’s schedule: room leads, room MCs, mic runners, photographers, timekeepers, rego desk – there’s a heap of stuff we need help on the day to run. She’s also looking after safety at the event and will coordinate with the venue security team.
Registration & Help Desk
Emanuel will be looking after the registration desk. It’s gonna be busy, busy, busy from 8 am on event day! He’s coordinating with Belinda to get volunteers for registration and the help desk. He’ll ensure registration is a smooth, quick process.
Social Networking Evenings
Sam has left the organisation team but was pivotal in finding venues and quotes for the Friday and Saturday evening social events. Visiting venues, talking with the owners, ensuring capacity, accessibility, catering and costs. Others in the team have picked this up.
Website & Graphics
Vladimir, with help from Jo and Alice, has been working on the website and all the graphics you see on the socials. Creating personalised graphics takes time and energy. They also create the event name badges, which means data merging all attendee’s details (photo, name, company, QR URL) into a format the printers can run with. It’s a big task!
Swag and Merch
Eva searched the entire planet and possibly off-world to get the best deal for swag and merch. We think she’s done a fantastic job, but shhhhh, Eva, don’t tell! 🤫 Let our attendees find out what we have on the day! 😮
Audio and Visuals
John has been all over AV since we announced the event. He’s talked to multiple AV service providers to find the best quality and price and coordinating with our venue rep and their AV team to ensure we end up with top-rated audio and video on the day, along with videos of each session we can upload to social media.
Me (Wil)? I’ve been kicking it back easy-style, delegating tasks to the other team members. 😉
